Virtual Assistant for Architects & Contractors (New Jersey)
Job Description
We’re on the hunt for diligent Virtual Assistants to help in the administrative aspects for architect and contractor offices. This role demands a skilled professional who can efficiently handle various administrative tasks and is well-versed with contemporary communication tools. A resilient Internet connection and a flair for delivering impeccable work with minimal guidance is essential.
Key Responsibilities
- Attend to emails and phone calls.
- Organize and set up meetings.
- Maintain an updated contact list.
- Draft customer spreadsheets and manage online records.
- Execute administrative duties.
- Manage and update managers’ schedules.
- Conduct market research initiatives.
- Design presentations based on given criteria.
- Address and resolve administrative concerns.
Technical knowledge & skills required
- Full fluency in English (Mandatory).
- Reliable Internet connection.
- Previous experience as a Virtual Assistant or in a similar capacity.
- Familiarity with modern tech tools like desktop sharing, cloud platforms, and VoIP.
- Proficiency in MS Office and related software.
- Knowledge of online scheduling tools, such as Google Calendar.
Soft skills required
- Strong communication skills across phone, email, and messaging platforms.
- Efficient time management.
- Excellent organizational aptitude.
- High School diploma; further qualifications in Administration or Architecture will be considered favorably.
